Reports to: Education Coordinator & Executive Director
FLSA status: Non–Exempt
The primary purpose of this position is to oversee programming for PCA&M’s Summer Camp initiative, which includes 10 weeks of immersive studio and media arts camps serving up to 1,000 students annually. This position will share responsibilities with a Co-Director, essentially directing the season’s entire educational program, and ensuring that all curricula runs smoothly as programmed. This position will oversee an assistant director, summer camp assistants, and any volunteers. In order to succeed at this position, the candidate must be a self-starter, creative problem-solver, and passionate educator.
Essential functions and responsibilities:
- Oversee all programming for Summer Art Camp classes, including but not limited to: Help teachers and assistants to create and organize their lesson plans and supplemental classroom materials; ensure the smooth operation of all day-to-day procedures related to the Summer Camp program; make sure program content is age appropriate and enticing to parents and to students.
- Ensure that instructors provide a high quality experience for students, including but not limited to: observe instructors frequently and provide direction and feedback to optimize customer satisfaction; review expectations with newly-placed instructors in terms of classroom management, quality, customer service, and general logistics. Ensure all necessary clearances are current and on file.
- Issue and review evaluations and feedback and maintain database for instructor feedback; Maintain databases for instructor/assistant background checks and for student medical information; Respond to negative evaluations as appropriate.
- Coordinate student/family and instructor surveys.
- Coordinate necessary paperwork related to instructor contracts, ensure signed contracts are on file for each instructor; coordinate with finance department accordingly.
- Ensure appropriate instructor, camp supervisor, and/or volunteer staffing for courses, including but not limited to: source new instructors and volunteers for courses through networking and collaboration with other organization staff.
- Intervene with students if behavioral issues arise beyond the capacity of instructor/assistant, and help to facilitate successful outcomes.
- Oversee and work within a specific budget for the related programming. Ensure that expenditures (materials/supplies) are within reason and within the confines of the budget.
- Manage program-related facility and supply needs, including but not limited to: Care and upkeep of software, facilities, and equipment; ensure all necessary supplies are available for classes. Organize and recover supplies and materials used for camps so that they may be easily located after initial usage.
- Oversee and work directly to facilitate pre and post-camp components of summer camps.
- Assist in the development of general class structuring and layout of where classes will take place.
- Assist in the classroom with camps, as needed.
- Perform other duties as needed.
Physical demands and work environment:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Incumbent will be required to use a computer with keyboard, telephone or handheld mobile device for extended periods of time, and office machinery as needed.
- Individual may occasionally be required to lift, push, pull, and carry up to 50 pounds.
- Incumbent must be able to read, see, hear, and speak.
Work Days and Shifts:
Position is required to work varying schedules during Summer Art Camp open hours Monday – Friday. Incumbent must be available for all ten weeks of our summer camps.
- Bachelors degree in Fine Arts, Education, or related field of study or equivalent experience.
- Valid driver’s license, as local travel is frequent.
- Two (2) to five (5) years of arts education experience, including curriculum development.
- Prior experience teaching children preferred.
- Excellent written and oral communication skills.
- Proficiency in Microsoft Office, Excel and various software.
- Previous experience working for an arts-based non-profit is a plus.